03 August 2018
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Specialist funding for 3rd and 4th year trainees

The online claim form is closed at present while claims are being processed. Email notification will be issued to trainees when the form re-opens. 

The next deadline for the submission of claims with appropriate supporting documentation is 3rd December 2019. Only online applications will be accepted.

The online claim form for specialist funding is closed while claims are being processed and funding for the 2019/2020 training year is added to trainee files. Trainees will be notified via email when the online claim form re-opens.

When was the fund established up?

The specialist fund (formally known as the discretionary fund) was first introduced in 2010 following the introduction of the 2010 NCHD agreement.

What changes have been made to the application process?

The HSE continues to have a part in the specialist training fund for higher specialist trainees. This fund is to support and aid participation in education and training events.

Claims are managed directly by the ICGP. All claims for specialist funding must be made online, through the ICGP website.

To make a claim you must log into https://www.icgp.ie/go/become_a_gp/reimbursement. When logged in, you will be able to view your account balance. You will then have the option of making claims under the following headings:

  • Event or course
  • Medical textbook
  • Medical equipment

Where appropriate, you will be required to upload supporting documentation, e.g. receipt confirming the amount paid (bank statements confirming fees paid are not accepted, cert of participation (for online courses), etc.

When your claim has been submitted to the ICGP you will receive an automatic confirmation email.

All supporting documentation must be submitted online with your application.

Who is entitled to the claim from this fund?

The specialist training fund is only available to higher specialist trainees, i.e. specialist, senior registrars and 3rd and 4th year GP trainees who are:

  • Enrolled in approved higher training programmes AND
  • Currently in a clinical post for which they are receiving training credit and holding an NCHD contract

Please review Specialist Funding Guidance Document 2019 for more information on eligibility.

How much can I claim?

The funding available to each HST trainee is equivalent to €500 per year of higher specialist training. A maximum of €1,000 can be claimed

At the end of the training year any unclaimed funding will be "rolled over" to the next training year until CSCST at which point you are no longer eligible to claim at which point any unclaimed funding will be returned to the HSE.

What can the fund be used for?

This fund can be used for relevant educational and training events that support your training. It can also be used to support the purchase of specialist medical equipment specifically required as part of your training programme.

Trainees can apply for funding in respect of financial liabilities incurred between 8 July 2019 and 12 July 2020.

Applications received in relation to expenses incurred prior to 8 July 2019 will not be considered. For example, if you attended a conference in June 2019, this expense can no longer be claimed

What cannot be claimed?

Any exams or courses eligible under the Clinical Courses Refund scheme (Clinical Course & Examination Refund Scheme) or the Training Support Scheme (TSS) cannot be claimed under this fund. For example, ACLS courses and membership/fellowship exams must be claimed through your hospital under the clinical courses refund scheme, if you have claimed for a course from the TSS, you cannot claim for the same course from the specialist training fund.

Hardware such as laptops cannot be claimed.

How do I make a claim?

To make a claim, see www.icgp.ie/GPreimbursement.

What is the cutoff date for claims 2019/2020?

  • Tuesday 8 October 2019
  • Tuesday 3rd December 2019
  • Thursday 30th January 2020
  • Tuesday 24th March 2020
  • Thursday 28th May 2020
  • Tuesday 28th July 2020
  • Tuesday 12th October 2020 

Please note 4th year trainees completing training on/before 8th July 2019 or up to 8th October 2019 will be able to claim the from the fund up until 8th October 2019. Unclaimed funding will be returned to the HSE after this deadline.

How are payments made?

The HSE has made arrangements with the ICGP to process this fund on their behalf.

Please allow 6-8 weeks processing time. All payments are now being made by direct debit payment Click here for the bank details for electronic payment .

Relevant forms:

What courses, books and medical equipment have previously been approved for funding? 

Click here for a list of courses, books and medical equipment previously approved.

Contact Details

Application for funding must be made directly to the ICGP, 4/5 Lincoln Place, Dublin 2

Telephone: 01 6763705, Email: pauline.tierney@icgp.ie.

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